Virtual platforms are a cost-effective solution to host meetings and events. With advanced technological features and add-ons, you can select the best software for hosting your next online event. Around 70 percent of the US companies had moved from face-to-face events to a virtual platform.
But, hosting a successful virtual event can be challenging and daunting. Adopting the best virtual event management ideas can help overcome obstacles in an online show.
Common Problems Associated with a Virtual Event
Here are some common presentation challenges you might face in a virtual meeting.
Technological Difficulties: An online event depends on technical aspects like video streaming, microphone and speaker connectivity, and chatting options. Each platform comes with certain hardware limitations. Handling issues with these technical aspects is not an easy task.
Lack of User Engagement: The success of an online event depends on user involvement and user engagement. With boring, non-interactive content, people might leave the conference midway to attend other work.
Inexperienced Host: A talented speaker who has a vast knowledge of the subject can give a clear and concise speech to the audience. Hiring an amateur host can make people lose interest and make them inattentive.
Minimum Attendance: Virtual event planning is not only time-consuming but also expensive. If the right number of people do not turn up for your event, you lose valuable returns on the investment. Having a strong promotional strategy in place can drive people to sign up for the event.
Tips to Handle Audience Distraction in an Online Event
Keeping track of online participants is not as easy as in a physical event. Here are a few reasons for loss of attention in a virtual event and tips to handle them.
Multi-Tasking Attendees
Online users try to manage different tasks simultaneously. They may respond to an email, send reports, view videos on social media, or do other online work while attending a virtual event.
It is important to gauge the attention of such users by making the event interactive. It would help if you prompted them to give feedback by providing polling options, virtual tools, colorful presentations, and compelling content.
Complex Information
An online forum discussing complex technical information about a new product or a business strategy can be overwhelming. People may not follow the speaker for a long time unless you make it vibrant and attractive. You can include gaming tools to make the speech.
The speaker should deliver the content and engagingly. Giving short breaks between long PowerPoint presentations can help people relax and increase concentration.
Technical Glitches
People often get distracted by the poor video and sound quality in a video call. Distorted and echoing speech, video buffering issues, and poor quality of background lightning are some of the technical problems that lead to loss of audience attendance.
You should check the digital video platform before the event to avoid such technical hindrances.
Final Note
It is important to value your attendees to get a positive outcome out of a virtual event. Deploying virtual event engagement ideas like giving away goody bags or rewards points with fun games will work wonders. It can multiply the success rate of the event at a faster pace.
